OT: How to travel w/gear, cams/projectors on plane

ken c wrote on 3/18/2009, 2:54 PM
Hi -

After reading some of the mis-adventures by many who've traveled with expensive gear on planes for various shoots, I wanted to ask your folks' advice - what's the best way to travel with expensive a/v gear?

Me, I've got camcorders, tripods, projectors for seminars, sometimes I'd like to bring along jtb softboxes.... and I don't want to put it in checked luggage since it could be damaged, and there's not enough space to bring it on via carryon -- any tips?

For example if I'm doing a shoot in Las Vegas, I don't think I can fedex gear to a big hotel like the Mandalay/MGM, can I? Any tips? Much appreciated...

thx,

-k

Comments

richard-amirault wrote on 3/18/2009, 2:56 PM
I don't see why you couldn't UPS or FedX the gear .. especially if you will be a guest of the hotel. Check with the hotel. It can't be that hard to get an answer.
Coursedesign wrote on 3/18/2009, 5:05 PM
Lost airline luggage was down 33% last year compared to the year before.

In other news, it was reported that 1/3 fewer passengers checked their bags last year.

Any other questions?

There's UPS and there's Fedex.

Fedex has twice as many tracking points from origin to destination (17 instead of 8).

But for anything less than 500 miles, I prefer driving.

I don't leave my vehicle out of sight while eating unless there is no other way. If so, I park in the safest place I can find and take the most expensive camera with me.

If you have an expensive 2/3" camera and need to drive extensively, you can get a fitted locked steel-box for a few hundred bucks to mount to your trunk floor (or to a side panel in your Shock and Awe SUV, or in a van). Looks totally innocuous, and provides decent protection.

If you have a station ID on your van, the only way to protect your gear is to have at least one person sleep in it.

There have been an enormous number of $100,000 thefts from marked vans when the driver parked in a parking structure to go eat at a restaurant, or in a motel parking lot.

If you're particularly attached to your gear that was stolen, you can go down to South America and buy it back. Not a joke.

i c e wrote on 3/18/2009, 6:57 PM
QUOTE "If you're particularly attached to your gear that was stolen, you can go down to South America and buy it back. Not a joke"


I am going to South America now, Could you tell me where to buy? I would love to get some reeeeaaaal cheap gear!

oh, and if you guys lose anything and want it back....give me a buzz and I'll pick it up for you!!

Hey I do believe you could ship it Fedex. If you can't send direct to hotel you could send it to a Fedex/Kinkos address and have tehm hold it. Whatever you do don't send it via UPS if you want it to arrive in one peice!!

Josh
TheHappyFriar wrote on 3/18/2009, 7:37 PM
when I went to dallas last year I but my camera, a battery, tapes, AC power, digicam, USB cable in my carry on. I got a bag that would fit all of that. I put my tripod in my checked, wrapped in my clothes (wife wasn't happy I undid all the packing she did so I could wrap it!)

Never any issues but a lot of stuff to put in the inspection bins @ the airports. :D
srode wrote on 3/18/2009, 7:52 PM
"Lost airline luggage was down 33% last year compared to the year before.

In other news, it was reported that 1/3 fewer passengers checked their bags last year"

there were probably also 1/3 less passengers - so no better on a percentage basis really..... :)
LongTallTexan wrote on 3/18/2009, 8:11 PM
Depending on how much gear you are bringing. I find that freight companies are a less expensive option. Just make sure everything is in rugged cases and stretch wrap it all to a pallet. I use freight consolidators ( google it) worked great for me several times. They pick up from your house and return ship back. Just a thought.

L.T.
JackW wrote on 3/18/2009, 10:35 PM
Our last two times shooting out of town -- Houston and Philadelphia -- we rented everything in the kit except our cameras, which we took as carry on. Inexpensive and worked perfectly. Had everything lined up via phone before leaving Seattle and it was all waiting for pickup in the destination cities. Good, well maintained gear, too. The rental was billed back to the clients.

We have also shipped via UPS directly to our out-of-town hotel. Called ahead to say it was coming and they put it into their luggage storage.

Jack
The Kid wrote on 3/19/2009, 12:26 AM
If your going out of country be careful with the fedex UPS thing. I work in Ukraine if I ship my video equipment to here from the states via UPS or Fed Ex they charge me inport taxes and in Ukraine that is not cheap. By the way it does not matter what I tell them if it is my personal Equipment or not they want thier money.
GaryAshorn wrote on 3/19/2009, 11:08 AM
When I went to Nova Scotia I FEDEXed all the tripods etc stuff. I carried the cameras. However, FEDEX knife opened my tripod package and slit the carry case on the good tripod. Oh well. As for the import tax. I took all my equipment to customs at the airport two weeks before with the equipment list and serial numbers etc. they will stamp a list for custom on your equipment. I packed a copy, carried a copy and sent copies with the equipment. I sent it to the hotel we stayed at the first night and shipped from there the week later before leaving.

Gary
The Kid wrote on 3/19/2009, 2:29 PM
I wish it worked that way in Ukraine. I wanted to ship my camera and tripod so as not to take it on the plane this was by FeD EX Ukraine wanted a 1000.00 dollar import tax I tried explaning that it was my personal stuff it seemed they did not care. So I ended up taking my stuff on the airplane. I guess as long as you have it with you when you get off the plane then it must be yours
Coursedesign wrote on 3/19/2009, 5:01 PM
I ship 300 lbs. of stuff regularly between Northern California (Santa Clara/San Jose area) and Southern California (Los Angeles).

Using FedEx LTL (Less than Truck Load) Freight this cost me $171.00 last time (a few weeks ago), and it arrived the next day as usual.

So next day shipping of 300 lbs. for $171.00...

For international shipping of your own equipment, it used to be necessary to buy a Carnet valid nearly anywhere in the world for duty-free passage, provided the gear was returned to its origin.

The bad news: it cost 40% of the value of the equipment....

For most situations, what Gary did is sufficient to prove that your stuff is for temporary importation only, and it's basically free.