Need your help with proposal

J_Mac wrote on 10/17/2005, 8:19 AM

I have an idea for a 2-3 minute training type video, that would make things much easier, and save time and money, at work. The project would be a looping video with voice over in at least 2 alternating languages for each phrase. Separate language videos would not work in this setting, but may for future copies.

Do you know where I could get a detailed prepackaged form, or project file, that would get me into the process without reinventing the wheel and without missing some critical piece of info? Production wise, Legally, Contentwise, or in convincing management they need this project.

I assume I need to write a script, do a storyboard, and hire 1 male and 1 female talent etc., all on my dime, so cost is an issue upfront. But I'm willing to spend the money for a good return. Equipment, I can rent or borrow, camera, lights, etc. I can already identify ways to cut costs later. I simply want to be sure my proposal is detailed, complete, and professional, and hopefully ensure approval is a slam-dunk.

What proposal format have you used? Successfully or not.

Also what would be a reasonable rate to charge for the initial project? Shooting would probably be in a natural setting, possibly only 8 hours.

And a rate for subsequent copies? Potential number of copies is in the one thousand range.

I hope this is enough detail.
Thanks for your help and any advice. John.

Comments

RalphM wrote on 10/17/2005, 8:50 AM

In most companies, it would be a sticky situation where an employee proposes to separately contract with his employer.

If the idea is reasonably related to what you are already paid to do, then why should the company pay you for your idea twice? Many companies pay employees for suggestions.

I think you need to decide what you are trying to sell - the idea or the video services. If it is the idea, be prepared for strange looks from the management. If it is the video services and they can hire you, you will obviously have to do it on non-company time.

Ralph

J_Mac wrote on 10/17/2005, 9:24 AM

Naturally, production would be on my own time.

"If the idea is reasonably related to what you are already paid to do, then why should the company pay you for your idea twice? Many companies pay employees for suggestions."
This is an interesting point and I will have to investigate more thoroughly. Whatever they pay me would not be enough to let someone else do the video.

There is some precedent for what I want to do, as a photographer friend (and employee) was paid to take candid snapshots on his own time. I wonder if he contracted with the board, versus the company. Great point, and it may increase my ability to be successful, working with the board versus the management. But, then again....
I'll research this point.

This is the kind of info I need to be successful on this. Thanks RalphM!!

Any suggestion for proposal format?

John.

RalphM wrote on 10/17/2005, 6:45 PM

John,

I don't think the proposal format is critical. Basically, what you need to do is:

State the need you have observed

Explain what you propose to do

Explain how your solution will add value - why the company will reap benefits beyond the cost of having you do the work.

Define what you will do specifically and how you will not impact your regular duties with the company

Define the deliverables, the schedule, the cost, and the duties of both you and the company (will you need effort from others inside the company?)

Remember, stress the benefits to the company that will be realized (cost savings, improved effectiveness, etc.)

Your goal is to get them talking - the format for any contract can follow later.

J_Mac wrote on 10/20/2005, 2:24 PM

Thanks for your help, RalphM. John